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The Pleasanton City Council is set to hear an update Tuesday on the progress to create the first-ever consolidated plan to manage all of the city’s over 200,000 physical assets, which have an estimated replacement value exceeding $4 billion.
Beyond the Asset Management Plan, the only public hearing topic on the agenda, the council will also consider a crowded consent calendar led by proposed contract amendments with salary increases for the city manager and city attorney after positive performance reviews.
Restructuring how the city budget accounts for its assets and their upkeep has been a priority for City Manager Gerry Beaudin after he arrived in 2022, undertaking a million-dollar management plan development process with the blessing of the council.
The effort, led by city staff and consultants MaintStar, Inc. and Kayuga Solution, Inc., is in its third and final phase, having completed the data gap, inventory, condition and lifecycle cost assessments of citywide assets, according to the Adam Nelkie, city assistant director of public works. What remains is the financial needs analysis, expected to be done by spring.
“While most of the General Fund-supported infrastructure … is currently in good condition, these assets will require significant attention in the years to come,” Nelkie said in a staff report to the City Council. “Currently, there is insufficient funding and inadequate staffing levels to maintain and/or replace these assets. Notably, specific categories, including fleet and facilities, will require substantial investment over the next 10 years.”
The project team has found that assets covered by the general fund will require an average of $63 million per year for the next decade for necessary upgrades or replacements, Nelkie said.
“The findings to date underscore the need for the City to plan and budget for necessary capital repairs and replacements,” he added. “A proactive approach will reduce deferred maintenance costs and ensure the long-term viability of Pleasanton’s facilities, fleet, and other infrastructure/assets.”
The presentation this week is centered around updating the council on the results of the first two phases of the project and providing a check-in on the final phase, setting the stage for the big financial planning conversation in the spring and beyond.
The council’s open-session meeting is scheduled to start at 7 p.m. Tuesday (Dec. 16) in the council chambers at the Pleasanton Civic Center, 200 Old Bernal Ave. See the full agenda here.
In other business
* As part of its 17-item consent agenda, the council will consider giving 3.5% raises to Beaudin and city attorney Dan Sodergren, retroactive to Sept. 1, as part of their annual review process.
“Based on their performance, internal alignment and a comparison of compensation with respect to other agencies, it is recommended that the monthly salaries for the two positions be increased,” Mayor Jack Balch wrote in the staff report. “There are no other adjustments to the employment contracts.”
The contract amendments would bump Beaudin’s annual salary to $343,512 and Sodergren’s to $301,905.
Neither official received a raise in 2024 due to the city’s tough budget situation, but Beaudin did get an extra six months of severance assurance after a positive review last year, bringing him up to the 12 months that aligned with his peers in Livermore and Dublin.
The city’s management and confidential employee groups also did not receive a cost-of-living increase in 2024 because of the budget woes. The council will consider giving them a 3% pay raise this fiscal year as part of Tuesday’s consent calendar.
The consent agenda is a collection of items deemed routine in nature and voted upon all at once, unless an item is pulled for separate and individual consideration.
* Also on consent, the council will weigh final approval of a new memorandum of understanding with Pleasanton City Employees Association, AFSCME Local 955.
The new contract with PCEA, which would run through March 2028, includes 3% raises for union members in April 2026 and April 2027, along with other pay incentives for longevity, certification and bilingual skills, among other key terms.
* The council will additionally consider a resolution approving compensation for temporary, part-time/seasonal classifications and amending the associated salary structure.
* Other key items on the consent calendar include a contract with Kimley-Horn and Associates for $168,858 for the railroad quiet zone in Pleasanton project; $453,435 in grants via state and federal funding to support Tri-Valley Haven’s domestic violence shelter operations; 2026 board and commission assignments for councilmembers; a nearly $1.9 million contract with Black Tie Transportation to run the Pleasanton Rides program for five years; and a new master fee schedule and maintenance and burial contract for Pioneer Cemetery.
