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The Pleasanton City Council is set to receive an update from staff on the development of a Water System Management Plan on Tuesday after the council had continued the item from the previous meeting.
According to the staff report, the plan will aim to ensure the effective management of the city’s water system.
“Development of this plan includes a comprehensive review of the various elements of the water enterprise, including administration, planning, operations and maintenance, capital improvements, resources and financing,” according to the staff report.
The report states that the development of the management plan includes an initial water enterprise 10-year capital improvement plan draft, which has been formulated to guide and plan for “investment and replacement needs to ensure a high-performing and sustainable water delivery system for the city.”
After Tuesday’s presentation, staff will continue to provide periodic updates to the council on the plan’s development until it is completed, which is slated to happen around April 2024.
The City Council meeting is scheduled to begin at 7 p.m. Tuesday (Dec. 19). The full agenda can be accessed here.
In other business
* The council will be looking to adopt a resolution to accept the end-of-the-year financial report for the capital improvement program (CIP) budget and approve the carryforward funding amount, which is unobligated funds at the end of a budget period that can be carried over to the next budget period.
According to the staff report, the financial report will present the unaudited results for the the 2022-23 fiscal year — the audited information will be reflected in the city’s annual comprehensive financial report, which will be presented to the council sometime in January or February after the city’s independent auditor and the audit committee review it.
“This report presents the status of the CIP Budget as of June 30, 2023,” according to the staff report. “It provides a summary of the actual expenditures, the amended budget which is the original budget plus any amendments approved by the City Council through June 30, 2023, and the recommended carryforward amount from (fiscal year) 2022-23 to (fiscal year) 2023-24 for each project. Projects can be funded with more than one funding source and expenditures can be cyclical or multiyear in nature, which is reflected in the carryforward.”
* The council will also be looking to adopt a resolution to accept the year-end operating budget report and to approve budget amendments in many of the city’s operating funds. The resolution will also designate the overall general fund balance.
According to the staff report, much like the CIP budget, the operating budget report results also reflects the unaudited results for the 2022-23 fiscal year budget — the audited results will also be presented to the council in a couple of months as part of the city’s annual comprehensive financial report.
As for the adjustments to the city’s multiple funds, the staff report states that the recommendation to the council on Tuesday, if approved, will ratify the council’s past actions of establishing two new reserves — a strategic plan implementation reserve of $800,000 and an emergency reserve of $500,000.
Other transfers in the city’s operating budget included in staff’s recommendation include a $4 million transfer from the general fund to various funds and the approval of two budget amendments in the Bernal Park donation fund.
“The proposed unrestricted General Fund reserves will be $29.6 million, which is 20.0% of the budgeted (fiscal year) 2023-24 General Fund operating expenditures, the target reserve level stated in the city’s reserve policy,” according to the staff report. “When combined with restricted and other committed General Fund reserves, the total General Fund reserves will be $50.7 million.”
* As part of the consent calendar, which are items that are considered routine in nature and are typically approved through a single vote, the council will be considering amendments for two as-needed maintenance and trade service agreements.
The item was also continued from the Dec. 5 council meeting after the council requested additional information be provided.
According to the staff report, the service agreements, which are for Pipe & Plant Solutions and Presidio Systems, provide “supplemental flushing and project-specific Closed-Circuit Television (CCTV) services for the sewer and storm lines for the City.”
The agreement with Pipe and Plant Solutions, if approved on Tuesday, would be increased from $500,000 to $1,200,000 and the agreement with Presidio Systems will go from $500,000 to $750,000.
“The Public Works Department is responsible for the operations and maintenance of the city’s
sewer and storm systems, which require cleaning and inspection to ensure proper operation,” the staff report states. “Due to the storm events in late 2022 and 2023, the City relied heavily on these contractors to assist with storm cleanup. Additionally, Pipe & Plant Solutions, Inc. has been helping to assess the City’s sewer infrastructure in preparation for the updated 2024 Sewer System Management Plan and long-term CIP project projections.”
* After the council gave staff the green light to allow the city’s revenue strategy consultant, Clifford Moss, to continue its outreach efforts in finding out whether or not Pleasanton residents would approve of a revenue bond measure on next year’s ballot, staff will be looking to get the council to approve another service agreement with the consultant.
The item is also on the council’s consent calendar.
The agreement, which would be for the second phase of “public engagement and communications services related to revenue measure election feasibility” would be in an amount not to exceed $284,000 through Sept. 30, 2024.
The first phase of the service agreement with Clifford Moss, for which the total cost including a revenue feasibility survey was $97,250, is set to expire on Dec. 31.
* Another consent calendar item up for council’s approval on Tuesday will be a fifth amendment to city attorney Dan Sodergren’s employment contract with the city.
If approved, Sodergren — who has been with the city since 2016 — will see a salary increase by 6% starting on Tuesday and another 4% starting on June 15. The salary increase recommendation comes after Sodergren’s annual review, which took place on Dec. 5.
* Also on the consent calendar, the council will be looking to adopt the second reading and fully approve an ordinance that would prohibit gasoline-powered leaf blowers from being used in the city effective June 1.
