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How to obtain records from PUSD

Original post made by Ann Martin, Amador Valley High School, on Apr 27, 2009

After submitting an earlier post, I realized that some of you might like to see PUSD records for yourself.
There is a specific form you can complete and turn in at the PUSD offices. The form is available from the PUSD Public Information Officer, Myla Grasso.
You may also email requests for records to Ms. Luz Cazares, PUSD Business Services. Ms. Cazares will email you back to let you know when the records are available either for your review in the District Office, or if you prefer, she can have copies made for you. How long it will take to get the records depends upon the scope of your request, however I have found Ms. Cazares and her department to be very helpful and generally the records are available in 3-5 working days if not sooner.
Copies are 5 cents each.

Anyone who is interested in seeing the Vendor History reports for the last 3 years, please don't interrupt Ms. Cazares with a request for these. I have copies which I've scanned and can email to you. Just email me at, and help save a tree and the Business Service Department staff's time!

Ms. Grasso & Ms. Cazares' email addresses can be found on the PUSD website:
Web Link

Comments (4)

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Posted by Stacey
a resident of Amberwood/Wood Meadows
on Apr 27, 2009 at 8:45 am

Stacey is a registered user.

Do you mean to say that you can't get that information through email? This somehow reminds me of how one can't download PDFs properly from PUSD's website. I noticed that the senior exemption form for Measure G is downloadable, but the one for the SSI Disability folks is completely broken.

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Posted by Practical Parent
a resident of Another Pleasanton neighborhood
on Apr 27, 2009 at 8:58 am

Thought this was a "GO GREEN" district and community!

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Posted by Ann Martin
a resident of Amador Valley High School
on Apr 27, 2009 at 9:09 am

Many of the PUSD documents I've requested (e.g. the very lengthy Vendor History Reports) are electronic documents.(PDF format) I have asked that rather than have copies made, PUSD email them to me. I have offered to pay the 5 cents per page charge for any documents sent electronically so PUSD would not be "out" the income for providing documents electronically that they would get by providing hard copies. Additionally, sending the documents via email would be less time consuming for PUSD staff and save a tree (or at least a branch or two).

Before you ask, regarding documents that are not available electronically, I've asked PUSD to scan and email those documents to me...again to save paper. Having scanned documents myself, the amount of effort to scan documents rather than copy them is about equal.

I also offered to pay the 5 cents a page for any documents which are scanned and emailed to me.

I have been told that my request to have documents sent to me electronically will be kept in mind, but to date, only hard copies have been made available to me.

To save paper, I go to the District Office, sit down in a conference room with the records I've requested, review them, and note which documents I would like copied.

As you can imagine, this makes the process of reviewing PUSD records much more time consuming for me or anyone else who wants the opportunity to view them.

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Posted by Stacey
a resident of Amberwood/Wood Meadows
on Apr 27, 2009 at 9:15 am

Stacey is a registered user.

I wonder how much taxpayer money PUSD could save by implementing a "paperless" policy!

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