Pleasanton City Council members are poised to debate on the construction of the proposed Meadowlark Trail project at their regular council meeting Tuesday.
A number of residents in the neighborhood off Foothill Road opposed the new trail after construction notices were issued late last year for the project that sat idle for more than a decade, citing environmental, public safety and ridge views among their concerns.
In 2006, the City Council approved the 30-acre Preserve at Meadowlark development as part of the planned-unit development consisting of eight lots surrounded by 22 acres of open space.
One of the conditions for the approval for the plan was the requirement that the applicants provide funding for a trail in the open space area as determined by the director of parks and community services.
For the same, the Planning Commission approved a vesting tentative subdivision map subject to the conditions of approval in 2007. But no effort to begin work on the development was taken for many years, albeit the map did not expire because of the extensions granted for various reasons by the city and state legislation.
The property was sold in 2016 and the new owner began the process of fulfilling the conditions of approval for the development.
The improvement plans for the trail and a payment of $57,379 for the construction of the trail were accepted by City Council in March 2020. The construction contract was awarded to American Ramp Company with the lowest bid of $59,500.
The trail construction was opposed by many residents in recent months, stating lack of public information. In response to the neighbors, a neighborhood outreach meeting was held in March, this year to discuss the trail alignment. Most residents in attendance at the meeting stated opposition to the trail construction.
The staff recommend that the council review the history of the project and provide direction to staff about the project: either to construct the trail project utilizing the funding provided by the developer for the trail construction per the conditions of approval from 2021, or determine that the trail construction is no longer a desired or necessary feature and direct staff to present an amendment removing the condition of approval to the Planning Commission for consideration.
The anticipated total expenditure for this project is $65,933. If the City Council directs staff to cease construction of the trail, staff will need to negotiate a settlement with the company and pay for its efforts in the process including the cost of performance bonds, payment bonds, insurance and other paperwork required before construction after the project was awarded.
The City Council will meet at 7 p.m Tuesday (May 17) for the regular meeting. Read the full agenda here.
In other business
* The council will review the city's legislative framework focusing on the 2022 areas and to establish the city's legislative positions on selected bills. It also requests city staff to monitor remaining legislation throughout the year and determine whether the city needs to take a formal position on additional legislation.
The framework guides the city's response to pending state and federal legislation. The framework includes guiding principles, goals, and strategies that guide advocacy efforts on behalf of the city's interests. Within this framework, annual focus areas are established to guide the city's legislative positions.
The City Council Legislative Subcommittee including Councilmembers Kathy Narum and Julie Testa met last month to review and discuss the city's legislative framework with the 2022 focus areas including a discussion of selected bills and consideration of recommending positions on these bills for the year.
The subcommittee and the city staff recommend the adoption of the framework and request that city staff monitor remaining legislation throughout the 2022 legislative cycle to determine if and when the City Council should take a formal position on additional legislation. This will have no financial impact.
* The council will provide direction for the allocation of funds in the special revenue fund related to Pleasanton Garbage Service rate revenue.
The previous refuse collection agreement between the city of Pleasanton and PGS allowed the company to accumulate a franchise rate reserve and certain franchise rate deficits. Under the current franchise agreement with PGS this was eliminated and a rate reserve agreement was executed that established the process for the distribution of the franchise rate reserve.
In February 2020, the City Council approved the $5,342,285 PGS rate reserve calculation and approved $2 million to be deposited into the city's general fund and the remaining $3,342,285 to be placed in a special revenue fund and allocated at a later date.
The City Council Waste and Recycling Subcommittee including Mayor Karla Brown and Councilmember Jack Balch met earlier this month to review the allocation plan prepared by city staff.
The subcommittee and city staff are recommending an amount of $3,438,201.61 be used in accordance with the allocation plan as adopted by council beginning 2022-23 and in each subsequent fiscal year as needed until the special fund is expended. The expenditures have been budgeted to an amount of $563,400.
* Adoption of a resolution certifying a 180-day waiting period to appoint an extra help is also on tap, to retain the services of Brian Dolan, who is set to retire in June this year.
Retaining him will ensure the efficient and effective transition to a new permanent city manager, Gerry Beaudin, according to city staff. Additionally, it will help lead direction on preparation and adoption of the city's fiscal year 2022-23 midterm operating and CIP budgets. This appointment is for a limited duration, beginning June 6 and terminating no later than June 30.
The interim position will continue at an hourly rate that is consistent to Dolan's current employment contract.The total cost for the services is not expected to exceed $21,175. According to staff, there is sufficient funding in the city manager's office budget to cover these costs.
* The council will consider approving a proclamation recognizing June 2022 as LGBTQ+ Pride Month in Pleasanton by flying the Progress Pride flag throughout June at the city administration building at 123 Main St.